When you’re running a live show, you have a lot of pressures on you. When you’re running a show with multiple acts and links you have even more pressure – you have to hit your timings or break curfew. Venue curfews are to be taken seriously, only last year Bruce Springsteen broke his licensed slot and the promoter had to pull the plug on his set. That isn’t good for anyone – annoyed artists, disappointed punters, a fine from the council, and a massive pain in the backside all round.
To avoid breaking curfew, you hit your timings. If the headliner has a 21 minute slot and you have a 22:30 curfew, they HAVE to be performing at 22:09. That means a 2’30s link HAS to keep to time and start at 22:06:30… and backwards through the day. If you have 20 acts in a day, someone at the bottom of the billing overrunning means you have to cut time – and that had better not be the headliner who people paid to see!!
Attached is an excel template which you can use to plan and run multi-act events or any other events with tight timing (TV shows, etc). I created and have used this a few times and it works for me. Feel free to adapt it to your own needs. Keep reading